Executive Administrative Assistant
<p style="text-align:left"><span>At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com</span></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><b><span><span>Job Function: </span></span></b></p>Business Support<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><b><span><span>Job Sub </span></span><span><span>Function: </span></span></b></p>Administration & Secretarial<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><b>Job Category:</b></p>Business Enablement/Support<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><b>All Job Posting Locations:</b></p>Irvine, California, United States of America<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><b>Job Description:</b></p><p><b>We are searching for the best talent for an Executive Administrative Assistant. </b>This hybrid position will be based in Irvine, CA.</p><p></p><p>An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.</p><p></p><p><span class="emphasis"><i>Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.</i></span></p><p></p><p><b>About Cardiovascular & Metabolism (CVM)</b></p><p></p><p>Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.</p><p>Our Cardiovascular and Metabolism team develops breakthrough treatments for diseases that burden hundreds of millions of people. Joining this team will bring your innovative talents to the forefront of preventing and managing life-threatening diseases.</p><p></p><p>Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.</p><p></p><p>Learn more at https://www.jnj.com/innovative-medicine</p><p></p><p><span>The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support as needed.</span></p><p></p><p><b>Key Responsibilities:</b></p><ul><li>Established support individual contributor that executes tasks that are typically routine, with some deviation from standard practice.</li><li>Provides support for internal teams in the Administration & Secretarial area.</li><li>Follows administrative processes to ensure accuracy, timeliness, and quality of deliverables.</li><li>Maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.</li><li>Completes tasks and follows administrative processes to ensure accuracy, timeliness, and quality of deliverables.</li><li>Completes administrative support functions to facilitate executive's ability to effectively lead the organization.</li><li>Draft communication with employees, management, external business contacts, and vendors in a courteous and professional manner.</li><li>Records data and supports organization of presentation materials and other documentation in a variety of formats.</li><li>Assists organization of meetings and scheduling, supporting coordination of venues, materials, and technology support.</li><li>Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo.</li></ul><p></p><p></p><p><b>Qualifications</b>:</p><ul><li>A minimum of a high school diploma is required. An associates degree is preferred.</li><li>A minimum of six (6) years’ high-level assistant/office management experience ideally in a fast-paced environment is required.</li><li>Strong organizational skills are required.</li><li>Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi- task with a willingness to perform a wide range of tasks.</li><li>Manages multiple, sometimes conflicting priorities in a fast-paced and demanding environment.</li><li>Ability to prioritize and execute tasks with minimal direction or supervision is required.</li><li>Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required.</li><li>Highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint are required.</li><li>Proficient with eMarketplace, Concur</li></ul><p> </p><p>This job posting is anticipated to close on <b>1/16/2026</b>.</p><p></p><p>This position is overtime eligible. </p><p></p><p>Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. </p><p></p><p>Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via <a href="https://www.jnj.com/contact-us/careers" target="_blank"><span>https://www.jnj.com/contact-us/careers</span></a> or contact AskGS to be directed to your accommodation resource.</p><p></p><p></p><p></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p></p><p></p><p><b>Required Skills:</b></p><p> </p><p> </p><p><b>Preferred Skills:</b></p>Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing<p> </p><p> </p><p><b><span>The anticipated base pay range for this position is :</span></b></p>$55,000.00 - $88,550.00<p></p><p></p><p><u>Additional Description for Pay Transparency:</u></p>Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:<br><br>Vacation –120 hours per calendar year<br><br>Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year<br><br>Holiday pay, including Floating Holidays –13 days per calendar year<br><br>Work, Personal and Family Time - up to 40 hours per calendar year<br><br>Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child<br><br>Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year<br><br>Caregiver Leave – 80 hours in a 52-week rolling period10 days<br><br>Volunteer Leave – 32 hours per calendar year<br><br>For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits<br><br>Military Spouse Time-Off – 80 hours per calendar year
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